GSA Conformity Privacy Notice

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This privacy notice tells you what to expect us to do with your personal information when you use this website, when collected through our business operations or through social media pages.

Contact details

• Post: 6 St. Francis Drive, Chatteris, Cambridgeshire, PE16 6BS, United Kingdom
• Telephone: 07812 064711
• Email: n.whatley@gsa-conformity.co.uk

What information we collect, use and why

Your data will be processed in order to:

• answer any questions you may have via our website or other sources; 
• provide you with information about our services;
• enter into a contractual relationship or provide services under contract to you; 
• comply with regulatory and other legal obligations; 
• correspond with you and to market additional services which may be of interest to you.

We collect or use the following personal information for the operation of client or customer accounts:

• Name and contact details (email address, telephone number and postal address);
• Purchase or service history, including financial transaction information.

Personal data collected through Social Media pages:

• GSA Conformity has a LinkedIn social media page. LinkedIn is the data controller for the purposes of using their website and services. Please ensure you check their privacy statement when using their services.
• GSA Conformity uses LinkedIn and may collect personal data from LinkedIn to facilitate communication. As such, you may receive a communication from us via LinkedIn if you hold a LinkedIn account.
• By participating in social sharing on our social media page, you may disclose personal information about yourself. Any information you post or disclose in this way will become public information, and may be available to visitors to these pages and to the general public. You should be very careful when deciding to disclose your or any third party’s personal information, or any other information, on social medial pages or in any communications with us. You may also disclose personal information if you include third parties in your electronic communications with us.

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

•   Your right of access - You have the right to ask us for copies of your personal information. Read more about the right of access.
• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

If you are a client or service provider, we will process your personal data in order to perform our obligations to you. 

Our lawful bases for the collection and use of your data:

• Legitimate interests - we’re collecting or using your information to achieve the aims of processing as set out above. All of your data protection rights may apply, except the right to portability. For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
• Contract - we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Where we get personal information from:

• Directly from you
• Publicly available sources
• Supplier and service providers

How long we keep information:  

We retain your Personal Data only for as long as required to satisfy the purpose for which they were collected, unless a longer period is required by law.

Who we share information with:

We use Xero Accounting Software https://www.xero.com/uk/ for management of quotes, purchase orders and invoicing. 

How to complain:

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated: 7 July 2025